Avoid printing handouts – If possible, save paper by directing attendees to your website via email or the electronic invitation, or offer the conference materials and presentations on a USB flash drive.
If handouts are necessary, print double-sided – and only use post-consumer recycled paper as some recycled papers are only produced with 10-30% post-consumer product. Use processed chlorine free or total chlorine free paper to reduce toxins. For checklists and materials designated only for event organizers, print double-sided or use scrap paper.
Print with soy or vegetable based inks – Soy and Vegetable based ink is less harmful to the environment than their petroleum based counterparts.
Post information on whiteboards or flat screens TVs – Using signage for schedules and program information can reduce the need for printed flyers and booklets.
Highlight your event as sustainable – Inform guests that they are participating in a green event by placing signage at the entrance of the event. Signs and program material could also offer suggestions on how attendees could help make the event even greener by offering public transit schedules and recommending sustainable restaurants in the area.
Provide reusable name badges – Disposable sticker badges are not recyclable. Reusable badges can be collected at the event’s conclusion and used for future gatherings.
Encourage participants to bring their own paper and pens – This can be mentioned in the invitation. Have pens and recycled or scrap paper available for guests upon request.
Create Recycling Stations – Provide a convenient location for participants to return handouts (instructions, campus map, etc.) that can be reused for future events.